Operations and Office Manager, Early Childhood Center


Department: Early Childhood Center

Reports To: ECC Director

Position Summary: IKAR, a highly acclaimed Jewish non-profit in Los Angeles, seeks an Operations and Office Manager for our Early Childhood Center (ECC). The IKAR ECC is built around core Jewish values and based upon philosophies inspired by the Reggio Emilia approach. We aim to nurture gratitude, humility, and social responsibility in our children, families, and staff. The IKAR ECC welcomes people of all faiths, races, sexual orientations, and gender identities. The Operations and Office Manager is responsible for the day-to-day running and operation of IKAR’s Early Childhood Center. They create and maintain behind-the-scenes systems for paperwork, supplies, and records, and respond to parent and teacher requests. They work with the ECC Director and Director of Admissions and Parenting and ensure smooth communication between the Early Childhood Center and the larger IKAR community.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Systems Management:

-Creating and strategically managing systems for all Early Childhood records, including Blackbaud, FACTs (tuition management), licensing files, registration and rosters;

-Collaborate with the ECC Admin team on project management;

-Managing payroll and communicate with HR personnel to ensure that all ECC staff are paid correctly and answer staff questions about compensation and benefits;

-Tracking and maintaining ECC budget and responding to budget requests from main IKAR office.

Procurement:

-Creating and maintaining systems for supply inventory, ordering and distribution;

-Ordering supplies and groceries as necessary;

-Ensuring that supplies are stored appropriately and neatly;

-Communicating with staff about supply needs. 

Site Management:

-Managing all issues related to the physical space of the Early Childhood Center, including coordinating with vendors and landlord.

-Interface with and manage maintenance staff, coordinate special requests and regular facility needs. 

Office Management:

-Ensuring office and storage spaces are organized and that machinery (phones, computers, printers etc.) are in working order;

-Ensuring that files and records stay organized and are archived as per governmental agency requirements.

Special Events Management:

-Planning and managing all logistics for ECC Shabbat and holidays, special programs, fundraisers and any special staff or school-events;

Communication:

-Coordinating ECC communications via phone and email; 

Competencies and Qualifications:

-Passion for IKAR’s mission and work.

-Ability to interact with all staff members and parents with kindness and integrity;

-Ability to think strategically about planning and management and to create systems for a school;

-Competence with and/or knowledge of systems used by IKAR and the ECC including Blackbaud, FACTS and Smartsheets and/or the willingness and ability to learn, intuitively understand, and easily maneuver within such systems;

-Ability to interact in an open and compassionate way with a wide variety of people;

-Ability to create excellent, workable and efficient documentation and processes;

-Energetic focus on assigned administrative tasks to support the ECC program and articulated mission;

-Ability to self-direct and take initiative;

-Willingness to learn new skills and ability to take direction and feedback;

-Ability to work independently as well as collaboratively as part of a team;

-Ability to multi-task and stay calm in the midst of many interruptions and distractions;

-Capacity to maintain privacy of and sensitivity to a variety of confidential issues;

-Attracted to the challenge of making great things happen with a limited budget;

-Affinity for inspiration-driven management;

-Good sense of humor;

-IKAR requires all employees to be current on CDC-approved Covid vaccinations unless a reasonable accommodation is requested and approved.

Duration: Full-time (non-exempt; includes some Friday nights, Saturday mornings, occasional holiday and evening hours).

Salary & Benefits: Pay range is between $50,000 – $60,000 with a generous benefits package including full health, vision, and dental coverage.

Equal Opportunity & Diversity: IKAR prides itself on being an equal-opportunity employer and committed to a diverse and inclusive workforce.

How to Apply: Please send resume, cover letter to [email protected]. Please include specific examples of programs you have managed or systems you have created.

About IKAR: IKAR, an innovative model for Jewish engagement, launched in 2004 in an effort to reclaim the vitality and relevance of Jewish religious practice and reimagine the contours of Jewish community. Recognized nationally for its success in engaging young and disaffected Jews, IKAR is a positive and proactive response to the declining trend in affiliation in the Jewish community. IKAR is dedicated to reanimating Jewish life through imaginative engagement with ritual and spiritual practice and a deep commitment to social justice. Fusing piety and hutzpah, obligation and inspiration, we are harnessing an untapped energy in the Jewish community –attracting and mobilizing Jews who contribute their vast intellectual and creative resources to address real-world concerns effectively and unapologetically. Since its founding, we have witnessed exponential growth from a handful of people to a community of 1,000+ member households – making it one of the fastest-growing Jewish communities in the country. Hundreds of others – both in Los Angeles and nationally – participate in a wide diversity of IKAR programs and services. In addition to establishing a vital presence in Los Angeles, we have also become a leading model of engaging, authentic, resonant Jewish life that is inspiring change in synagogues and communities around the country.