Operations Assistant


Department: Operations

Reports To: HR and Operations Manager

Position Summary: IKAR seeks a highly organized individual for the position of Operations Assistant. The Operations Assistant monitors and manages the administrative needs of the organization. Depending on the needs of the organization, job may include a range of activities including general office needs, IT and systems, staffing for programs, maintenance for programs, upkeep of the building, building access control and other functions related to facilities.

Responsibilities:

Office Management:
-Receive and when necessary, transfer all incoming calls to appropriate departments;
-Receive, open, organize and distribute mail/packages to appropriate departments;
-Maintain inventory of office, kitchen, and cleaning supplies including special requests from staff;
-Provide general administrative support as needed.

Facilities Management:
-Track requests related to facilities issues including access control, parking, phones, printers, temperature, and other functions as necessary;
-Coordinate general upkeep of the building, and interface with cleaning service;•Assist with on-boarding and off-boarding staff with IT and access needs;
-Assist staff with IT issues that can be handled in-house;
-Assist with security needs at the office, our Early Childhood Center, and at our offsite location where we hold services.;
-Manage IKAR’s 1729 Event Space rentals, including but not limited to: managing and scheduling external events, meet with potential renters to show space, coordinating cleaning and upkeep of the space, maintaining inventory of supplies, attending external events and/or confirming other staff presence at each event, arranging for IT/AV equipment, etc.

Reasonable accommodations may be made to enable individuals with disabilities to perform the above essential functions.

Competencies and Qualifications:
-Passion for IKAR’s mission and work.
-Superior organizational skills and attention to detail;
-Excellent written and oral communication skills;
-Excellent customer services skills;
-ConversationalSpanish preferred;
-Comfortable working in a fast-paced environment, including multi-tasking and meeting required deadlines;
-Experience using Office software, specifically Microsoft Outlook, Word, and Excel. Proficiency with Raiser’s Edge NXT a plus;
-Ability to work some Saturdays and evenings;
-Sense of humor;
-IKAR requires all employees to be current on CDC-approved Covid vaccinations unless a reasonable accommodation is requested and approved.

Duration: Full-time (non-exempt; includes some Friday nights, Saturday mornings, occasional holidays and evening hours)

Salary & Benefits: Pay range is between $45,000-$55,000 with a generous benefits package including full health, vision, and dental coverage.

Equal Opportunity & Diversity: IKAR prides itself on being an equal-opportunity employer and is committed to a diverse and inclusive workforce.

How to Apply: Please send a resume and cover letter to [email protected]. Please include specific examples of your organizational skills and work style.

About IKAR: IKAR, an innovative model for Jewish engagement, launched in 2004 in an effort to reclaim the vitality and relevance of Jewish religious practice and reimagine the contours of Jewish community. Recognized nationally for its success in engaging young and disaffected Jews, IKAR is a positive and proactive response to the declining trend in affiliation in the Jewish community. IKAR is dedicated to reanimating Jewish life through imaginative engagement with ritual and spiritual practice and a deep commitment to social justice. Fusing piety and hutzpah, obligation and inspiration, we are harnessing an untapped energy in the Jewish community – attracting and mobilizing Jews who contribute their vast intellectual and creative resources to address real-world concerns effectively and unapologetically. Since its founding, we have witnessed exponential growth from a handful of people to a community of 1,000+ member households – making it one of the fastest-growing Jewish communities in the country. Hundreds of others – both in Los Angeles and nationally – participate in a wide diversity of IKAR programs and services. In addition to establishing a vital presence in Los Angeles, we have also become a leading model of engaging, authentic, resonant Jewish life that is inspiring change in synagogues and communities around the country.